File Clerks
File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
Tasks Include:
- Keep records of materials filed or removed, using logbooks or computers.
- Add new material to file records or create new records as necessary.
- Perform general office duties such as typing, operating office machines, and sorting mail.
- Track materials removed from files to ensure that borrowed files are returned.
- Gather materials to be filed from departments or employees.
- Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Find and retrieve information from files in response to requests from authorized users.
- Scan or read incoming materials to determine how and where they should be classified or filed.
- Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
- Assign and record or stamp identification numbers or codes to index materials for filing.
- Answer questions about records or files.
more »
The data sources for the information displayed here include: O*NET™ 16.0; US Department of Labor (BLS); Virginia Workforce Connection.
Projections Quick View:
Virginia: -20.8%
National: - 4.8%
Education
High School Diploma
Job Zone:
Three: Medium Preparation Needed
Income Range:
Moderately Low ($17,000 - $27,999)
Average Earnings:
National
$26,800.00
State
$27,070.00
Regional
File Clerks
Description
| Career Cluster: | Business, Management & Administration
|
File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Education
Required Level of Education
- High School Diploma (or GED or High School Equivalence Certificate) = 47.64%
- Associate's Degree (or other 2-year degree) = 39.69%
- Post-Secondary Certificate - awarded for training completed after high school (for example, in Personnel Services, Engineering-related Technologies, Vocational Home Economics, Construction Trades, Mechanics and Repairers, Precision Production Trades) = 8.62%
- Some College Courses = 3.22%
- Less than a High School Diploma = 0.83%
Related Work Experience
- Over 1 year, up to and including 2 years = 43.15%
- Over 3 months, up to and including 6 months = 18.35%
- Over 6 months, up to and including 1 year = 10.76%
- Over 1 month, up to and including 3 months = 10.19%
- None = 8.63%
- Up to and including 1 month = 7.36%
- Over 2 years, up to and including 4 years = 0.97%
- Over 4 years, up to and including 6 years = 0.57%
- Over 8 years, up to and including 10 years = 0.01%
On-Site or In-Plant Training
- Up to and including 1 month = 44.94%
- Over 6 months, up to and including 1 year = 22.64%
- Over 3 months, up to and including 6 months = 16.04%
- None = 10.73%
- Over 1 month, up to and including 3 months = 3.90%
- Over 1 year, up to and including 2 years = 1.76%
On-the-Job Training
- Anything beyond short demonstration, up to and including 1 month = 45.31%
- Over 1 month, up to and including 3 months = 26.81%
- Over 6 months, up to and including 1 year = 23.25%
- Over 3 months, up to and including 6 months = 3.43%
- Over 1 year, up to and including 2 years = 0.62%
- None or short demonstration = 0.58%
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Tasks
Core Tasks Include:
- Keep records of materials filed or removed, using logbooks or computers.
- Add new material to file records or create new records as necessary.
- Perform general office duties such as typing, operating office machines, and sorting mail.
- Track materials removed from files to ensure that borrowed files are returned.
- Gather materials to be filed from departments or employees.
- Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Find and retrieve information from files in response to requests from authorized users.
- Scan or read incoming materials to determine how and where they should be classified or filed.
- Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
- Assign and record or stamp identification numbers or codes to index materials for filing.
- Answer questions about records or files.
- Modify or improve filing systems or implement new filing systems.
- Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
- Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
Supplemental Tasks Include:
- Enter document identification codes into systems in order to determine locations of documents to be retrieved.
- Operate mechanized files that rotate to bring needed records to a particular location.
- Design forms related to filing systems.
- Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Knowledge
| % | Subject | Description |
|---|---|---|
| 85.50 | Clerical | Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. |
| 68.25 | English Language | Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. |
| 51.50 | Customer and Personal Service | Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. |
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Skills
| % | Subject | Description |
|---|---|---|
| 68.75 | Reading Comprehension | Understanding written sentences and paragraphs in work related documents. |
| 59.50 | Active Listening | Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. |
| 59.50 | Speaking | Talking to others to convey information effectively. |
| 53.00 | Writing | Communicating effectively in writing as appropriate for the needs of the audience. |
| 53.00 | Time Management | Managing one's own time and the time of others. |
| 53.00 | Critical Thinking | Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. |
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Abilities
| % | Subject | Description |
|---|---|---|
| 87.50 | Written Comprehension | The ability to read and understand information and ideas presented in writing. |
| 87.50 | Information Ordering | The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). |
| 81.25 | Category Flexibility | The ability to generate or use different sets of rules for combining or grouping things in different ways. |
| 75.00 | Near Vision | The ability to see details at close range (within a few feet of the observer). |
| 72.00 | Oral Comprehension | The ability to listen to and understand information and ideas presented through spoken words and sentences. |
| 62.50 | Written Expression | The ability to communicate information and ideas in writing so others will understand. |
| 62.50 | Perceptual Speed | The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object. |
| 62.50 | Oral Expression | The ability to communicate information and ideas in speaking so others will understand. |
| 59.50 | Speech Clarity | The ability to speak clearly so others can understand you. |
| 59.50 | Speech Recognition | The ability to identify and understand the speech of another person. |
| 59.50 | Flexibility of Closure | The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material. |
| 56.25 | Problem Sensitivity | The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. |
| 53.25 | Inductive Reasoning | The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). |
| 53.25 | Deductive Reasoning | The ability to apply general rules to specific problems to produce answers that make sense. |
| 53.25 | Selective Attention | The ability to concentrate on a task over a period of time without being distracted. |
| 50.00 | Finger Dexterity | The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects. |
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Work Activities
| % | Subject | Description |
|---|---|---|
| 80.50 | Documenting/Recording Information | Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form. |
| 79.00 | Performing Administrative Activities | Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. |
| 75.50 | Organizing, Planning, and Prioritizing Work | Developing specific goals and plans to prioritize, organize, and accomplish your work. |
| 74.50 | Establishing and Maintaining Interpersonal Relationships | Developing constructive and cooperative working relationships with others, and maintaining them over time. |
| 70.75 | Interacting With Computers | Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. |
| 67.75 | Processing Information | Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. |
| 66.75 | Communicating with Supervisors, Peers, or Subordinates | Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. |
| 65.50 | Getting Information | Observing, receiving, and otherwise obtaining information from all relevant sources. |
| 59.50 | Evaluating Information to Determine Compliance with Standards | Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. |
| 54.25 | Updating and Using Relevant Knowledge | Keeping up-to-date technically and applying new knowledge to your job. |
| 51.50 | Monitoring and Controlling Resources | Monitoring and controlling resources and overseeing the spending of money. |
| 51.25 | Performing General Physical Activities | Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials. |
| 51.00 | Communicating with Persons Outside Organization | Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. |
| 49.75 | Training and Teaching Others | Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others. |
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Work Styles
| % | Subject | Description |
|---|---|---|
| 82.75 | Attention to Detail | Job requires being careful about detail and thorough in completing work tasks. |
| 74.00 | Independence | Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. |
| 73.75 | Dependability | Job requires being reliable, responsible, and dependable, and fulfilling obligations. |
| 68.50 | Cooperation | Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. |
| 68.25 | Integrity | Job requires being honest and ethical. |
| 63.25 | Initiative | Job requires a willingness to take on responsibilities and challenges. |
| 58.25 | Innovation | Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. |
| 57.25 | Concern for Others | Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job. |
| 54.50 | Adaptability/Flexibility | Job requires being open to change (positive or negative) and to considerable variety in the workplace. |
| 54.00 | Self Control | Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. |
| 51.25 | Persistence | Job requires persistence in the face of obstacles. |
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Work Values
| % | Subject | Description |
|---|---|---|
| 55.50 | Support | Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical. |
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Work Context
| % | Subject | Description |
|---|---|---|
| 94.00 | Face-to-Face Discussions | How often do you have to have face-to-face discussions with individuals or teams in this job? |
| 92.80 | Telephone | How often do you have telephone conversations in this job? |
| 91.20 | Contact With Others | How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it? |
| 90.40 | Indoors, Environmentally Controlled | How often does this job require working indoors in environmentally controlled conditions? |
| 85.60 | Structured versus Unstructured Work | To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals? |
| 83.80 | Work With Work Group or Team | How important is it to work with others in a group or team in this job? |
| 83.80 | Time Pressure | How often does this job require the worker to meet strict deadlines? |
| 80.00 | Importance of Being Exact or Accurate | How important is being very exact or highly accurate in performing this job? |
| 76.40 | Importance of Repeating Same Tasks | How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job? |
| 75.40 | Deal With External Customers | How important is it to work with external customers or the public in this job? |
| 74.80 | Freedom to Make Decisions | How much decision making freedom, without supervision, does the job offer? |
| 72.20 | Spend Time Sitting | How much does this job require sitting? |
| 71.80 | Spend Time Making Repetitive Motions | How much does this job require making repetitive motions? |
| 71.40 | Responsibility for Outcomes and Results | How responsible is the worker for work outcomes and results of other workers? |
| 69.20 | Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls | How much does this job require using your hands to handle, control, or feel objects, tools or controls? |
| 69.20 | Frequency of Decision Making | How frequently is the worker required to make decisions that affect other people, the financial resources, and/or the image and reputation of the organization? |
| 66.60 | Impact of Decisions on Co-workers or Company Results | How do the decisions an employee makes impact the results of co-workers, clients or the company? |
| 65.80 | Physical Proximity | To what extent does this job require the worker to perform job tasks in close physical proximity to other people? |
| 62.60 | Coordinate or Lead Others | How important is it to coordinate or lead others in accomplishing work activities in this job? |
| 61.40 | Electronic Mail | How often do you use electronic mail in this job? |
| 59.20 | Letters and Memos | How often does the job require written letters and memos? |
| 56.40 | Frequency of Conflict Situations | How often are there conflict situations the employee has to face in this job? |
| 54.40 | Spend Time Walking and Running | How much does this job require walking and running? |
| 53.60 | Consequence of Error | How serious would the result usually be if the worker made a mistake that was not readily correctable? |
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Job Zone Three: Medium Preparation Needed
- Overall Experience
- Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
- Job Training
- Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
- Examples
- These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include food service managers, electricians, agricultural technicians, legal secretaries, interviewers, and insurance sales agents.
- Education
- Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Earnings Benefits
| Region | Entry Level | Average | Experienced |
|---|---|---|---|
| United States | $17,730.00 | $27,460.00 | $40,640.00 |
| Virginia | $17,070.00 | $27,070.00 | $39,420.00 |
| Region | Entry Level | Average | Experienced |
| Bay Consortium | $18,721.57 | $25,445.36 | $32,997.19 |
| Capital Region Workforce Partnership | $17,650.72 | $26,066.13 | $36,108.13 |
| Central VA/Region2000 | $17,518.64 | $24,269.87 | $30,808.75 |
| Crater Area | $16,313.68 | $21,130.47 | $29,952.28 |
| Greater Peninsula | $18,016.48 | $24,631.56 | $30,836.18 |
| Hampton Roads | $16,859.27 | $22,883.05 | $30,144.30 |
| New River/Mt. Rogers | $16,299.46 | $20,541.20 | $27,433.65 |
| Northern Virginia and Alexandria/Arlington | $20,490.40 | $31,758.70 | $44,128.33 |
| Piedmont Workforce | $20,071.82 | $27,487.50 | $36,530.79 |
| Shenandoah Valley | $17,108.18 | $23,634.88 | $32,043.18 |
| South Central | $16,538.22 | $23,015.13 | $31,156.22 |
| Southwestern Virginia | $16,046.48 | $24,789.04 | $39,855.09 |
| West Piedmont | $16,254.76 | $21,953.42 | $30,168.68 |
| Western Virginia | $17,468.86 | $24,534.02 | $34,638.00 |
The data sources for the information displayed here include: US Department of Labor (BLS); Virginia Workforce Connection.
File Clerks
Employment Projections
| National | 2010 | 2020 | % Change |
|---|---|---|---|
| United States | 185,000 | 176,200 | - 4.8% |
| State | 2008 | 2018 | % Change |
| Virginia | 3,531 | 2,795 | - 20.8% |
| Region | 2008 | 2018 | % Change |
| Bay Consortium | 89 | 73 | - 18.0% |
| Capital Region Workforce Partnership | 468 | 366 | - 21.8% |
| Central VA/Region2000 | 56 | 44 | - 21.4% |
| Crater Area | 52 | 40 | - 23.1% |
| Greater Peninsula | 153 | 113 | - 26.1% |
| Hampton Roads | 457 | 354 | - 22.5% |
| New River/Mt. Rogers | 120 | 89 | - 25.8% |
| Northern Virginia and Alexandria/Arlington | 1,417 | 1,176 | - 17.0% |
| Piedmont Workforce | 144 | 107 | - 25.7% |
| Shenandoah Valley | 216 | 172 | - 20.4% |
| South Central | 25 | 21 | - 16.0% |
| Southwestern Virginia | 0 | 0 | + 0.0% |
| West Piedmont | 49 | 40 | - 18.4% |
| Western Virginia | 186 | 143 | - 23.1% |
The data sources for the information displayed here include: Virginia Workforce Connection.
File Clerks
Related Occupations
Related Occupations
- Marking Clerks
- Order Fillers, Wholesale and Retail Sales
- Medical Secretaries
- Data Entry Keyers
- Mail Clerks and Mail Machine Operators, Except Postal Service
Careers in Administrative and Information Support Pathway:
- Court Reporters
- Public Relations Specialists
- First-Line Supervisors of Office and Administrative Support Workers
- Telephone Operators
- Correspondence Clerks
- File Clerks
- Library Assistants, Clerical
- New Accounts Clerks
- Receptionists and Information Clerks
- Couriers and Messengers
- Stock Clerks and Order Fillers
- Order Fillers, Wholesale and Retail Sales
- Executive Secretaries and Executive Administrative Assistants
- Legal Secretaries
- Medical Secretaries
- Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
- Computer Operators
- Data Entry Keyers
- Word Processors and Typists
- Mail Clerks and Mail Machine Operators, Except Postal Service
- Office and Administrative Support Workers, All Other
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
View Videos
The following videos are available for this occupation:
- Business, Management and Administration (6.90 Mb)
Macromedia Flash is required for viewing the videos. If you do not have the Flash plugin, it is freely available for download.
The data sources for the information displayed here include: New York State Department of Labor; New Jersey Department of Labor; California Occupational Information Coordinating Committee.
File Clerks
Proficiency Ratings
These proficiencies are scored on a scale from 1 to 5 with 1 being not
important to the job and 5 being extremely important to the job.
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Titles
- Administrative Assistant
- Administrative Support Technician
- Admissions Clerk
- Blueprint Clerk
- Brand Recorder
- Card Filer
- Claims Clerk
- Classification Clerk
- Computer Aide
- Computer Tape Librarian
- Control Clerk
- Credit Card Clerk
- Cut File Clerk
- Cut Filer
- Death Surveys Coder
- Deputy Clerk
- Document Clerk
- Document Coordinator
- Documentation Specialist
- Enrollment Clerk
- Enrollment Specialist
- File Clerk
- File Keeper
- Filer
- Finance Clerk
- Fingerprint Clerk
- History Card Clerk
- Human Resources Assistant (HR Assistant)
- Identifications Clerk
- Imaging Clerk
- Import Export Clerk
- Index Clerk
- Indexer
- Information Clerk
- Intelligence Clerk
- Invoice Coder
- Kardex Clerk
- Librarian
- Line Assigner
- Lister
- Manufacturing Clerk
- Map Clerk
- Medical Records Clerk
- Medical Records Coder
- Medical Records File Clerk
- Morgue Keeper
- Morgue Librarian
- Office Assistant
- Office Specialist
- Police Records Clerk
- Pre Coder
- Record Clerk
- Record Filing Clerk
- Record Keeper
- Records Clerk
- Records Custodian
- Records Manager
- Records Specialist
- Support Technician
- Tape Librarian
The data sources for the information displayed here include: O*NET™ 16.0.
File Clerks
Related Schools
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- Ridgewater College
- Riverland Community College
- Rockford Career College
- Rockland Community College
- Roxbury Community College
- San Joaquin Valley College-Bakersfield
- San Joaquin Valley College-Fresno
- San Joaquin Valley College-Modesto
- San Joaquin Valley College-Online
- San Joaquin Valley College-Rancho Cordova
- San Joaquin Valley College-Rancho Cucamonga
- San Joaquin Valley College-Visalia
- San Joaquin Valley College–Hesperia
- Sandusky Career Center
- Santa Barbara Business College-Bakersfield
- Santa Barbara Business College-Santa Maria
- Santa Barbara Business College-Ventura
- Sauk Valley Community College
- Scottsdale Community College
- Seattle Vocational Institute
- Shawnee Community College
- Sikeston Career and Technology Center
- Sinclair Community College
- Sinte Gleska University
- Skagit Valley College
- South Branch Career and Technical Center
- South Georgia Technical College
- South Puget Sound Community College
- Southeastern Illinois College
- Southeastern Technical College
- Southern Crescent Technical College
- Southern State Community College
- Southwest Georgia Technical College
- Southwest School of Business and Technical Careers-San Antonio
- Southwest Wisconsin Technical College
- Southwestern Oregon Community College
- Spokane Community College
- Spokane Falls Community College
- Spoon River College
- Springfield Technical Community College
- St Clair County Community College
- Stone Child College
- SW School of Business and Technical Careers
- Tacoma Community College
- Technical College of the Lowcountry
- Terra State Community College
- Texarkana College
- The English Center
- The University of Texas at Brownsville
- Tillamook Bay Community College
- Tohono O'Odham Community College
- Tri-County Technical College
- Umpqua Community College
- United Tribes Technical College
- Universidad Del Este
- University of Akron Main Campus
- University of Alaska Anchorage
- University of Alaska Southeast
- University of Arkansas Community College-Hope
- University of Maine at Fort Kent
- University of New Mexico-Valencia County Campus
- University of Northwestern Ohio
- University of Puerto Rico-Aguadilla
- University of Puerto Rico-Bayamon
- University of Toledo
- Vanguard Career Center
- Ventura Adult and Continuing Education
- Vernon College
- Victoria College
- Vincennes University
- Walla Walla Community College
- Warren County Career Center
- Waubonsee Community College
- Waukesha County Technical College
- Wayne County Schools Career Center
- Weatherford College
- West Georgia Technical College
- West Virginia Junior College-Bridgeport
- West Virginia Junior College-Charleston
- West Virginia Junior College-Morgantown
- Western Dakota Technical Institute
- Western Technical College
- Western Wyoming Community College
- Wichita Area Technical College
- Williamsburg Technical College
- Wiregrass Georgia Technical College
- Yakima Valley Community College
- York Technical College